Approving Applications

All students' participation in The Magellan Exchange must be approved by their home school.  Therefore, your students' applications will not be processed until you approve them.  To do so, please log in and then select "Outgoing Students."  Select your desired year/semester criteria, and then click "search."  Application statuses are as follows. 

"Pending" Incomplete applications
"Submitted" Completed applications which are ready for your approval
"Approved" Applications which you have already approved
"Placed" Applications which have been assigned to a host school by The Magellan Exchange

In addition, there are three other possible statuses:
Student has cancelled participation
An application which you have deemed unacceptable (e.g., failure to meet requirements, not a student in good standing)
Click the student's name to open his/her application.  Review the application and then click the "Coordinator Approval" section from the left menu.  You have three options in this section:
  1. Approve the application.
  2. Reject the application entirely – the student will receive an auto-email notifying them that you are not approving their participation in the program.
  3. Reject the application because the student needs to make edits before you can approve – you can note the problems on the application and the student will receive an auto-email which includes your comments and a request to correct/resubmit the application.  (The application will return to Pending status to allow for edits; the student will correct and resubmit the application.)
Your approval of the student's application indicates that the student has sufficient language competency, is a full-time student in good academic standing at your institution, and has met all requirements set forth by your institution.  Once you have successfully approved the application, the status will change to "Approved" (this is visible in the upper right hand corner of the application).

Printing a List of Applicants
Log in, choose "Outgoing Students" and select the appropriate search criteria (semester, year and status). When your desired list appears, click the "CSV" button.  This will automatically create an Excel document for your use and manipulation.